Minutes of an Extraordinary Meeting of Standlake Parish Council, called by the chairman, held in the Standlake Youth Club, on 21st April 2015 at 7.00pm.
Mrs. B. Smith
Mrs. J. Clements
Mr. N. Owens
Mr. J. Hunt
Mr. P. Willis
Member of the public: Mr. P. Clements
1. APOLOGIES – there were no apologies.
2. PROPOSAL TO SUPPORT THE STANDLAKE COMMEMORATION OF THE 70TH ANNIVERSARY OF VE DAY ON FRIDAY 8TH MAY 2015 – Mr. Hunt
Mr. Hunt apologised for the necessity to hold an extraordinary meeting to make this proposal but he was not in a position to do so at the last meeting on 14th April. The proposal is for Standlake to join the National Commemoration of VE Day on Friday 8th May by the lighting of a beacon at 9.30pm.
The Oxford Downs Cricket Club have agreed to host the event at the Club and it is the intention that the event should open at 8.00pm when the club bar will be open and food will be available for purchase. The Commemoration will proceed with a bugler, a reading and the lighting of the beacon at 9.30pm. Local representatives of the Royal British Legion, scouts etc. will be invited to attend and take part.
The Beacon itself is being provided free of charge but the Parish Council is asked to make a grant to cover: gas for the beacon; hire of small PA system; printing of 600 leaflets to be distributed throughout the village; donation to RBL.
After some discussion it was unanimously agreed that a grant of up to £200 be made from Reserves and a £50 donation to the RBL be taken from the annual grant budget.
The Cricket Club require the event to have its own Public Liability Insurance. The clerk assured the meeting that he had contacted our insurers and their advice is: the event is covered under our PLI, provided the event is officially sanctioned by the Parish Council and a risk assessment is carried out. Mr. Hunt agreed that he would carry out the necessary assessment.
It was unanimously agreed that the Parish Council should be the promoter of the event as described by Mr. Hunt.
3. URGENT REPAIRS AT THE PLAYGROUND, RACK END – Mr. Hunt, Clerk.
The urgent repair to the climbing tower slide, reported by Mr. Hunt to Mr. Naylor and the clerk, has been carried out and it was unanimously agreed that the sum of £1339.63 be paid for that work. Other repairs are necessary to boards around the bark areas and it was agreed the clerk will instruct Mr. Pascoe to go ahead and also get a quote for cutting the hedge and trees along the boundary of the children’s playground. The matter of litter on the playground and field was discussed and the clerk will examine options for the collection and disposal of litter.
4. ANY OTHER BUSINESS
There being no further business the meeting closed at 7.45 pm.
...................................................................................... Chairman .................................................................... Date