STANDLAKE PARISH COUNCIL

Minutes of a meeting of Standlake Parish Council, held in the Standlake Youth Club, on 9th July 2013 at 7.00pm.

Present:

          Mr. R. Reddy                                  Vice Chairman

          Mr. J. Rippin                                                                   

          Mrs. J. Perry

          Mrs. J. Bayliss

          Mrs. B. Smith

          Mrs. J. Clements

         

          Mr. D. Bevan                                  Clerk

         

Cllr (OCC) Mr. C. Mathew, Cllr (WODC) Mrs. Hilary Fenton, Mr. P. Clements, 8 members of the public and Ms. Linda Marshall (HR Manager,), Mr. Richard Stowey (Projects Director) of Noble Foods Limited.

1.          APOLOGIES – apologies were received from Mr. C. Naylor.

2.          BRIEFING BY NOBLE FOODS LTD ON NEW FACILITY AT COTSWOLD DENE: Mr. Stowey gave a brief background to Noble Foods egg production and distribution business. The company will bring employment to the area and the planning and construction of the facilities at Cotswold Dene is designed to impact the area as little as possible. As part of the planning permission the company will be improving the entrance to the site off the A415, which will include a pedestrian friendly crossing area, and will be contributing to the cost of the X15 bus service.

While the vehicular movement will not be large, 20 vehicles per day being a mix of solid sided and HGVs, routing agreements would preclude the vehicles going southbound through the village. Mr. Mathew asked on behalf of Sutton that the vehicles did not use the B4449 from Hardwick but continued up the A415 to the junction with the A40 at Witney; Mr. Stowey agreed to take this up with the transport manager.

Mr. Stowey said that he had just been informed that, after a 6 month delay, Thames Water have agreed that the company could connect to the main sewage system. There were many questions from councillors and the floor reflecting the concern felt regarding the connection of a large enterprise to the overloaded sewage system. Mr. Stowey explained that foul water from cleaning machines at the end of each day was difficult to dispose of as the anti-biological cleaning fluids would kill any bio type local disposal plant and this could not be put to soak-away. Mr. Good pressed on the matter of toilet waste and Mr. Stowey agreed that this could be done, but at a cost.

Ms. Marshall and Mr. Stowey were thanked by Mr. Reddy for their attendance and he stressed the importance of the traffic and sewage issues to the community.

3.          PUBLIC ITEMS – members of the public were present to protest at the OCC consultation ‘Proposed Home to School Transport Policy 2014’ which would suggest that only one secondary school (either Henry Box or Bartholomew) would be eligible for free transport from September 2014. Mr. Mathew attempted to answer concerns both about the policy and the method of publicising the consultation. It was agreed that the consultation was flawed and the policy should be re-examined before consulting again. It was suggested that the council write to OCC (leader and cabinet members) ahead of the Cabinet meeting to discuss this on 16th July: the council will vote on this suggestion when the meeting is opened.

4.          COUNTY and DISTRICT COUNCILLORS REPORTS – Mr. Mathew confirmed that the Core Strategy for Minerals and Waste has been withdrawn pending further revision and consultation.

Mrs. Fenton confirmed that the recent financial concerns regarding Cottsway Housing Association will have no impact on the present or future arrangements for tenants.

Mr. Good said that, while WODC have no control over the OCC schools transport policy they can ask questions and bring pressure to bear. He finished by saying that he and Mrs. Fenton would be following up the conditions of planning regarding the disposal of sewage at the Noble Foods, especially in the light of what he had heard from the companies representatives at this meeting. 

5.          Mr. Reddy opened the meeting at 8.15pm

6.          DECLARATIONS OF INTEREST – there were no declarations of interest.

7.          LETTER TO OCC RE SCHOOLS TRANSPORT PROPOSALS – Mr. Reddy proposed, seconded by Mrs. Smith, that the council should write to OCC as detailed in Public Items - agreed unanimously.

8.          PLANNING - See attached planning record.

13/0777/P/S73 – non-compliance with permission 12/1420/P/FP installation of PV solar panels and air source heat pumps – 133 Abingdon Road: - no objection.

13/0833/P/FP – installation of air source heat pumps (retrospective) The Island Hardwick: no objection.

13/0904/P/FP – erection of detached dwelling with carport/store – 24 Aston Road, B’hampton: no objection.

13/0484/P/FP – grant of permission - installation of air source heat pump 27 Aston Rd: noted.

12/1753/P/FP – grant of permission - building egg packing, distribution plant etc Cotswold Dene – Noble Foods Ltd: noted.

13/0645/P/S73 - grant of permission – non-compliance condition 3 12/0075/P/FP decorative stone instead of brick: noted.

9.             MINUTES

Minutes of the Meeting held on 4th June 2013, copies of which had been previously circulated to all members, were agreed as a true record and signed by the chairman.

10.       MATTERS ARISING

Flooding, Sewers, etc – Mr. Cameron has forwarded the reply to his letter to Thames Water regarding sewage flooding. It is an unsatisfactory response and goes no further than the information TW gave at the APM in May. The clerk will press for TW to attend, as promised, in the Autumn to give an update on their investigations and proposals.

Busses, Bus Stops Mrs. Smith held an on-site meeting with OCC, Stagecoach and the resident complaining of lack of disabled access. Despite best efforts no lasting solution was found.

Playground/Recreation Ground & Maintenance – the dead willow tree in the children’s playground has been removed at a cost of £250.

Traffic/Speeding there has been no reply from PC Conner regarding parking in High Street.

Highway Maintenance nothing further to report at this meeting.

Footpaths nothing further to report at this meeting.

Roads, Newbridge – nothing further to report at this meeting.

11.       REQUEST FOR DOG BIN AT CALAIS LANE:- The clerk has received a request from a resident to have a dog waste bin placed in Calais Lane to service dog walkers in that area. The current dog bins around the village were installed some years ago under a WODC scheme at no cost to the Parish. This scheme is no longer available and the cost for a single bin is; bin and installation - £201.42 and empty costs - £165.98 per annum. After some discussion it was unanimously agreed that the council could not support this cost and that residents be encouraged to always take home any waste generated, be it general or pet waste.

12.           STANDLAKE WELFARE TRUST – APPOINTING OF TRUSTEES

The council has been contacted by the Standlake Welfare Trust regarding the appointment (retrospectively) of trustees. When the Trust was revised by the Charity Commissioners in 1976 three trustees were to be nominated by the Parish Council.  The names were as follows: Mr. J. Holmes; Mr. A. (Bill) Belcher and Mr. R. J. Saxel. In the intervening years new trustees were appointed as these left the Trust, but by oversight none of these new trustees were formally nominated or approved by the Parish Council.

For legal reasons pertaining to the operation of the Trust, this matter now urgently needs to be rectified and the council is asked to retrospectively approve the current nominative trustees, who are as follows: Mr. R. J. Smith; Mrs. J. A. List and Mrs. S. M. Jones. It was proposed by Mrs. Bayliss that the council approve these nominees, seconded by Mrs. J. Clements and passed unanimously. The clerk will ensure that the status of the trustees is reviewed annually at the AGM of the council.

13.       CORRESPONDENCE - See attached correspondence record.

14.       ACCOUNTS

The following accounts were approved for payment:

D C Bevan - repayment UK2 web hosting fee                               74.39

Absolute Solutions - mowing x 2, remove tree, cut Butts            900.00

Streetmaster - jubilee bench                                                     764.40

15.       MEMBER’S REPORTS – Mrs Bayliss commented on the poor state of the path leading to the Youth Club. Mr. Rippin said that this was in hand and will be done soon.

16.       ANY OTHER BUSINESS

Three councillors indicated that they would be away in August so it was decided that the next meeting will be on 10th September 2013. There being no further business, the meeting closed at 9.05 pm.

 

 

 

...................................................................................... Chairman   .................................................................... Date

 

 

 

 

CORRESPONDENCE  07/13

FCC Environment            Invitation presentation re Dix Pit Transfer Station Stanton Harcourt 25th June

Thames Water                 General letter to residents re sewer flooding

David Cameron MP/TW    Reply from TW

WODC                             Licensing Act Statement of policy and guidance consultation reply by 13 Aug

WODC                             Creating Futures newsletter

                                      Clerks & Councils Direct magazine

 

PLANNING 07/13

13/0777/P/S73 – non-compliance with permission 12/1420/P/FP installation of PV solar panels and air source heat pumps – 133 Abingdon Road

13/0833/P/FP – installation of air source heat pumps (retrospective) The Island Hardwick

13/0904/P/FP – erection of detached dwelling with carport/store – 24 Aston Road, B’hampton

13/0484/P/FP – grant of permission - installation of air source heat pump 27 Aston Rd

12/1753/P/FP – grant of permission - building egg packing, distribution plant etc Cotswold Dene – Noble Foods Ltd

13/0645/P/S73 - grant of permission – non-compliance condition 3 12/0075/P/FP decorative stone instead of brick