Minutes of a meeting of Standlake Parish Council, held in the Standlake Youth Club, on 17th April 2018 at 7.30pm.

Present:

          Mr. C. Naylor      Chairman

          Mrs. B. Smith

          Mrs. J. Clements

          Mr. N. Owens

          Mr. J. Hunt

          Mr. J. Rippin

          Mr. D. Bevan       Clerk

Mr. C. Mathew (OCC councillor), Mrs. H. Fenton (WODC councillor), Mr. P. Clements,

1.      APOLOGIES – Mr. P. Willis, Mr. S. Good.

2.      PUBLIC ITEMS – none.

3.      COUNTY AND DISTRICT COUNCILLOR’S REPORTS –Mr. Mathew said he continued to oppose OCC plans for improving the A40 as he considered they did not fully address the problems; his preferred option was to aim to reinstate the Witney – Oxford rail link in some form. He announced that £15000 has now been allocated to individual councillors to spend as they see fit in their division and asked for any suggestions. Mrs. Fenton said she had nothing further to report from WODC..

4.      DECLARATIONS OF INTEREST – Mr. Rippin declared an interest in the planning application for 21 Rack End.

5.      PLANNING

18/00756/HHD: Erection of two storey and single storey rear extension, conversion of existing loft to create additional living space with insertion of front and rear roof lights. Manor View 28 Aston Road Brighthampton Mr and Mrs Keane. No objection.

8/00949/FUL Removal of garage and erection of three dwellings and associated works. Croft Farmhouse. 77 Abingdon Road, Standlake. Chesside Homes Ltd (Mr. M. Cantwell). Objection: access, back building, precedence, sewers.

18/00772/FUL. Conversion of attached garage, raising of roof including rear dormer to form annexe. 21 Rack End Standlake. Mr & Mrs R Mundy. Objection: overdevelopment, street scene, removal of parking.

18/00842/FUL. Single storey detached dwelling. Weavers Cottage 1 Chapel Lane Standlake. Mr and Mrs Paul and Jenny Harflett. Objection: overdevelopment of small site, cramped dwelling, parking, access.

6.      MINUTES - Minutes of the Meeting held on 13th March 2018, copies of which had been previously circulated to all members, were agreed as a true record and signed by the chairman.

7.      MATTERS ARISING –.

Election 3rd May – Only 3 nominations were received (Mr. Naylor, Mr. Rippin, Mr. Hunt) and WODC have issued a notice of appointment of these three as a result of an uncontested election. The council will be able to co-opt members after the 3rd May.

CCTV – Mr. Hunt has not managed to progress this any further at the moment. In the light of the requirements of GDPR the viability of this proposal will need to be looked at again.

GDPR – The clerk is still investigating the way forward. The council holds very little information that is not already in the public domain but the proposed legislation is very dense and it may well be that the council will have to pay for outside help as discussed at the last meeting. The clerk will continue to explore various avenues.

Roads/Speeding – damaged signs by the Village Hall have been replaced. The state of the roads is considered appalling and continues to worsen but there seems to be only sporadic action being taken by OCC. Mr. Mathew said that, following swingeing central government cuts over recent years, it was a matter of budget priorities and those were primarily social and child care. He gave the example of OCC spending on that care: five years ago the proportion of the budget for that care was 37% but this year it was 67%. The money had to come from somewhere and road maintenance, in spite of government help, was one more obvious area

Flooding/Sewers/Winter – still no reply from Mr. Wilson at OCC regarding grit bins.

Village Hall Land Status – Mr. Owens has this in hand and will keep the council informed.

Playground/Recreation Ground Maintenance – A dead tree is overhanging the playground from an adjacent property and the affected area has been marked off as dangerous. At the last meeting it was assumed that this was the tree referred to by Mr. Wallbutton, which is located on Meadowview Nursing Home property and has now been removed. This is not the case and the clerk will ascertain on whose property this tree is located and ask for action to be taken; failing that, WODC will be informed and asked to take action under Section 23 of the LGA 1976. The work on pollarding the ash trees in the playground has now been completed.

‘Battles Over’ commemoration – nothing further to report..

General Maintenance – nothing further to report.

Footpaths – Mrs. Clements reported that Martins Lane is increasingly being used by vehicles, delivery drivers in particular, and asked what can be done. The clerk said this is a public Right of Way (bridleway) and he will contact OCC to see if action can be taken.

Busses/ Bus Stops – Mrs. Smith asked for the bus shelters to be cleaned; the clerk will contact the cleaner used in the past for this work.                                

8.      CORRESPONDENCE – request from Ms. K. Cummings to erect marquee on recreation ground for wedding to be held in the village hall on unspecified date in 2019. There was no objection provided the applicant was insured, all litter removed and no impediment to the public using the ground.

9.      ACCOUNTS – the following accounts were approved for payment.

Absolute Solutions – part payment hedges/trees (2017/18)                          450.00

Absolute Solutions – part payment hedges/trees (2018/19)                          450.00

Absolute Solutions – grass cutting/litter pick etc                                          325.00

OALC – subs                                                                                                   271.00

OPFA – subs                                                                                                      42.00

Community First – subs                                                                                    70.00

 

10.   ANNUAL RETURN 2017/18 – the clerk presented the accounts and annual return for 2017/18. The internal auditor has completed and signed his report; the clerk asked the council to agree the Annual Governance Statement and the Accounting Statements for 2017/18. This was agreed unanimously and the chairman signed the relevant documents.

11.   ANY OTHER BUSINESS – Mr. Rippin has received a request from FOSS to hold the annual School Fete at the recreation ground on 8th July; the event will involve displays of animals. There we no objections provided the area is cleared up after the event.

The date of the next meeting was confirmed as Tuesday 8th May.  Mr. Naylor offered a vote of thanks to those councillors not standing at the election and thanked them for their work during their time on the council. He assured them that they will be missed for their experience and support. There being no further business the meeting closed at 8.50 pm

 

....................................................................................... Chairman   .................................................................... Date