Minutes of a meeting of Standlake Parish Council, held in the Standlake Youth Club, on 14th October 2014 at 7.00pm.


          Mr. J. Rippin                                  Vice Chairman

          Mrs. B. Smith

          Mr. N. Owens

          Mr. J. Hunt          

          Mr. P. Willis

          Mr. D. Bevan                                  Clerk

Cllr. (OCC) Mr. C. Mathew, Cllr (WODC) Mrs. H. Fenton, Cllr (WODC) Mr. S. Good, Mr. B. Barber (Chairman, Standlake Village Hall), Mr. J. Ledger, Mr. B. Smith

1.          APOLOGIES - apologies were received from Mr. C Naylor, Mrs. J. Clements.

2.          PUBLIC ITEMS – Mr. Barber explained that the VH was looking to have the remainder of the car park tarmacked and asked if the council had access to funding for this, the initial estimate being circa £40k. The council’s advice was to contact WREN and the local authorities and Mrs. Smith volunteered to help with the WREN application. Beyond that, the clerk reminded Mr. Barber and the meeting that the council already provided £500pa towards the upkeep of the car park and suggested he contacted the council again when he had other quotations and offers of funding.

Mr. Ledger identified himself as the applicant to build 3 houses on land behind 159 Abingdon Road. He gave the background to the proposed development mentioning that he owned the access via the private rod to The Limes, that he was the owner of the whole field as far as The Mile and he intended to remain in the village at his property 159 Abingdon Road. He answered questions from members and remained while the application was discussed.

3.             COUNTY and DISTRICT COUNCILLORS REPORTS – Mr. Mathew had little to report but said he was looking to promote a form of neighbourhood plan by formulating a local plan to cover the Lower Windrush and Evenlode Valleys, which, while not being legally binding, will act to the Planning and Regulation Authorities in WODC and OCC as guidelines for the future of these areas. The first step would be to invite residents of the area to give their views and then proceed to a more structured survey of views. In response to Mr. Rippin’s question that would residents be disadvantaged if they chose not to participate, Mr. Mathew said they would not. After discussion, Mr. Owens agreed to liaise with Mr. Mathew in this on behalf of Standlake.

Mr. Good said the housing strategy consultation was now complete and due to the large response will take longer to examine and report on. The Local Development Framework was close to being signed off and presented to the Inspector. It is thought that the recent decision to approve the Carterton East development will allow WODC to resist challenges from developers that the council does not have a 5 year ‘Land Bank’. Mr. Owens asked what the position was with Noble Foods non-compliance with the routing agreement. Mr. Good replied that, supposedly, the parties were getting closer to agreement. This was challenged by Mr. Mathew who said that was not the situation at OCC as he understood it. Mr. Good modified his answer after checking his notes and said this had still not been signed and negotiations between the company and OCC were ongoing. WODC have written to the company in strong terms reminding them that they are still in violation of the planning conditions and warning that action will be taken if the problem is not resolved.

4.             DECLARATIONS OF INTEREST – Mrs. B. Smith declared an interest in planning application 14/1295/P/FP and withdrew during the discussion..

5.          PLANNING

14/1267/P/AC – Erection of various illuminated and non-illuminated signs, Enterprise House, Cotswold Dene, Lakeside Industrial Park, Standlake. Comment: that no illuminated signs be erected above the level of the roof eaves.

14/1271/P/FP – Erection of workshop: Lincoln Farmhouse, High St, Standlake. No objection.

14/1295/P/FP – Erection of three dwellings with associated works: 159 Abingdon Rd Standlake. Objection: constitutes back building contrary to Policy H6 of the established Local Plan. Comment: suitability of access to accommodate the extra traffic; risk of flooding to development site and impact on adjacent properties; concerns with sewage capacity in that area under heavy rain conditions.

14/0906/P/LB, 14/0905/P/FP –Grant of permission: erection of single storey extension (amendment to planning permission 14/0373/P/LP): 1 The Butts Standlake. No objection.

14/1238/P/FP – Grant of permission: erection of industrial unit: 4B Cotswold Dene, Standlake. Noted


6.          MINUTES

Minutes of the Meeting held on 9th September 2014, copies of which had been previously circulated to all members, were agreed as a true record and signed by the chairman.


Flooding, Sewers, Winter, etc –. The clerk has been informed that WODC is examining details of riparian ownership on Martin’s Lane/Heyford Lane and will then be taking action.

Busses, Bus Stops In response to complaints regarding the invisibility of the new bus stop layout at the junction of Downs Road/A415, the clerk has contacted OCC to request some sort of signage to alert drivers northbound on Downs Road to the presence of the stops. 

Playground/Recreation Ground & Maintenance Nothing further to report at this meeting.

Traffic/Speeding Mr. Rippin confirmed he would be taking this up at the next meeting of the NAG.

Highway Maintenance – Clearing of foliage around, and cleaning of, signs will be undertaken under the auspices of Mr. Mathew’s Area Steward’s Fund. .

Footpaths Mrs. Smith has received a complaint regarding the railings on a bridge on the footpath from Church End towards Hardwick. The clerk will contact Mr. Bob Hunt, the Footpath’s Warden.

Roads, Newbridge Mr. Mathew reported that none of his exhaustive efforts to resolve the situation regarding camera monitoring of Newbridge have resulted in any action by OCC. He described the situation as totally unsatisfactory, notwithstanding there being 13 prosecutions (many as a result of the recent 2 day monitoring by residents of Standlake, Northmoor and Aston) pending, but was at a loss to suggest further action at OCC. Mr. Hunt suggested another locally arranged monitoring session and offered to write to the other villages. Mr. Good suggested that this come from him as he was the original instigator of the exercise and this was agreed.

Noble Foods - Noncompliance with routing agreement – see Mr. Good’s report in County and District Councillor’s Reports..

Local Plan – see Mr. Good’s report in County and District Councillor’s Reports.

Village Communications – Mr. Naylor has informed the clerk that Mrs. Dodds will be happy to attend the November meeting to discuss the village email. The clerk has obtained an estimate of £1200+ for a metal notice board (same design as in Northmoor). This is in line with commercially available boards and it was agreed that some considerable thought be given to the necessity of this during 2015/16 budget discussions.

WWI Commemoration Poppies – The clerk has ordered the poppies and said that it now require consultation with St. Giles PCC as to the best way of displaying them; he will initiate discussions with the PCC.

8.             CORRESPONDENCE – request from Oxfordshire Association for the Blind for donation.

The clerk advised the council that this was one of the council’s regular charities and that the last donation was made in November 2011. It was agreed that a donation of £50 be made; this will be paid at the November meeting.

9.          ACCOUNTS

The following accounts were approved for payment::

BDO – Audit fees                                                                        £120.00

West Oxon CAB - donation                                                            £50.00

RoSPA – playground inspections                                                 £199.20

OPFA – subscription                                                                     £40.00

Paul Cummins Ceramics – 18 ceramic poppies inc p/p                 £540.36

St. Giles Church – churchyard upkeep (2nd payment)                    £600.00

Absolute Solutions – grass mowing                                             £300.00

2013/14 Audit Report – the clerk presented the auditor’s report and comment; this was accepted unanimously

Estimate for ditch maintenance – an estimate of £1410 for digging out both ditches and cutting the hedge adjacent to the Mile. This compares favourably with the £800 for clearing one ditch in 2011. It was agreed that this be accepted and the clerk will inform Absolute Solutions to go ahead.

Budget 2015/16 preliminary statement – the clerk produced the outline budget and discussed the main, mostly recurring, items. Councillors agreed to examine this before the November meeting when the budget will be set.

10.       CPRE MEMBERSHIP – it was agreed that Standlake should join the organisation at a cost of £36 per year.

11.           CROFT LANE – STATUS OF APPLICATION AS RIGHT OF WAY – Mr. Owens said he had talked to Mr. Mathew who confirmed that the delay in applications was some 8 to 10 years. Mr. Owens expressed his astonishment at this but accepted there was little else the council could do and the matter will rest there.



There being no further business, the meeting closed at 9.00 pm.



...................................................................................... Chairman   .................................................................... Date