STANDLAKE PARISH COUNCIL

Minutes of the Annual General Meeting of Standlake Parish Council, held in the Standlake Youth Club, on 14th May 2012 at 7.00pm.

Present:

          Mr. C. Naylor                                 Chairman

          Mr. R. Reddy                                 Vice Chairman                        

          Mrs. J. Bayliss

          Mr. J. Rippin

          Mrs. J. Perry

          Mrs. B. Smith

          Mrs. J. Clements

          Mr. D. Bevan                                  Clerk

         

Mr. P. Clements,

1.          APOLOGIES –apologies were received from Cllr (OCC) Mr. C Mathew,        

2.          PUBLIC ITEMS

ELECTION OF OFFICERS

Mr. Naylor stood down as chairman; Mr. Reddy assumed the chair and asked for nominations for chairman.

Mrs. Perry -proposed Mr. Naylor as chairman; seconded by Mrs. Bayliss, passed unanimously.

Mr. Naylor re-convened the meeting as chairman and asked for nominations for vice chairman.

Mr. Rippin proposed Mr. Reddy as vice chairman; seconded by Mrs. Smith, passed unanimously.

Mr. Naylor proposed Mr. D. Bevan (Clerk) as Responsible Financial Officer to the council; seconded by Mrs. Clements, passed unanimously.

Mr. Rippin agreed to continue as the council trustee on the Poor’s Allotments Charity, passed unanimously.

Mrs. Clements agreed to be council representative on the Village Hall committee, passed unanimously.

Mr. Naylor and Mr. Reddy signed their acceptance of office as Chairman and Vice Chairman respectively

3.          PLANNING - See attached planning record

12/0673/P/FP Manor Farm 159 Abingdon Road. The following comment will be made on the above application:

The use of the upper floor as an office should be restricted to the use by the house owner only and not for any third party business.

4.          MINUTES

Minutes of the meeting held on 10th April 2012, copies of which had been previously circulated to all members, were agreed as a true record and signed by the chairman.

5.          MATTERS ARISING

Windrush Way Play Area – Mrs. Smith reported that contracts had been issued for both site preparation and equipment installation. A start date is awaited from the contractors..

Jubilee – Following discussion with the insurers, the clerk proposed that the Jubilee committee, chaired by Mrs. Bayliss be formally adopted as a sub-committee of the Parish Council to allow the council’s insurance to cover the event. This was agreed unanimously.

Playground/Recreation Ground & Maintenance – Nothing further to report at this meeting.

Traffic/Speeding – Police speed enforcement has been carried out in the village in the last two weeks..

Highway Maintenance – There will be partial closures of The Downs, Church End, THe Green and Rack End commencing 11th of June for approximately two weeks.

Flooding, Winter & Emergency Planning – Nothing further to report at this meeting

Footpaths – Nothing further to report at this meeting.

A415, Newbridge – Nothing further to report at this meeting.

Street Traders – Advice on the present situation has been obtained from WODC and it would appear that the trader is operating within the rules provided he complies with food hygiene rules etc. The current situation is to be reviewed by WODC in the autumn and, in the light of this, the council will monitor the situation through the summer but will take no further action at present.

6.          CORRESPONDENCE - See attached correspondence record.

7.           ACCOUNTS click here for balances

The following accounts were approved for payment:

Aon Ltd - insurance premium

1,325.08

Standlake V Hall - rec grnd car park grant

500.00

Mrs J Bayliss & Mrs D Birkett

250.00

Absolute Solutions - mowing

270.00

St John's Ambulance Brigade - donation

50.00

8.          APPROVAL OF 2011/12 ACCOUNTS

The clerk presented the 2011/12 accounts, approved by the Internal Auditor, for approval. This was agreed unanimously and the chairman signed the Accounting statement and the Annual Governance  statement.

9.          MEMBER’S REPORTS

Mrs Bayliss asked on behalf of a parishioner:

Are the rumours about Fletcher’s Farm being demolished true? At the time of this meeting no planning application has been made in respect of the property.

Cars (bird watchers?) are parked at the end of the High Street causing an obstruction on the corner, what can be done? Will bring this up with police at APM.

Trees are overgrown on the same corner. Mr. Naylor will speak with resident.

Mr. Naylor and Mr. Reddy reported that they had been approached by Mr. and Mrs. O. Costar who expressed their thanks for support in their planning application at Underdown Farm.

10.       ANY OTHER BUSINESS

The clerk reminded the meeting that the APM will be held on Tuesday 29th May in the Youth Club. The next Parish Council meeting will be on 12th June in the Youth Club. There being no further business, the meeting closed at 8.35 pm

......................................................................................Chairman   .......................................................................... Date


 

 

CORRESPONDENCE  05/12

FROM

TOPIC

OPFA

The Playing Field magazine

AIR Ambulance

Request for donation

St Giles PCC

Thanks for upkeep grant

 

Clerks & Councils Direct magazine

 

 

 

 

 

 

 

 

PLANNING 5/12

PLANNING No

DETAILS

12/0631/P/FP

Extensions and car port – 88 Abingdon Road

12/0673/P/FP

Erection of detached garage – Manor Farm, 159 Abingdon Rd * original app Oct 11 comment

12/0495/P/FP

Grant of permission – rear ext 109 Abingdon Rd

12/0409/P/LB

Grant of permission – internal alterations, The Black Horse

12/0398/P/FP

Grant of permission – fencing/wall alterations 27 Aston Road B’hampton

12/0082/P/FP

Grant of permission – retrospective – stable block – The Downs

12/0382/P/FP`

Refusal – extension and sub division – 12 Manor Crescent

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

*11/1559/P/FP  Erection of detached garage – Manor Farm 159 Abingdon Rd  The council made the following observation: ‘that the application is for a detached garage ‘with storage over’;  the council wishes to see that any grant of permission will restrict the use to that stated and preclude conversion to a dwelling at a later date’