Minutes of a meeting of Standlake Parish Council, held in the Standlake Youth Club on 13th October 2015 at 7.00pm.


          Mr. C. Naylor                                 Chairman

          Mrs. B. Smith

          Mr. J. Hunt

          Mr. P. Willis


          Mr. D. Bevan                                  Clerk


Cllr (WODC) Mrs. Hilary Fenton, Cllr (WODC) Mr. Steve Good, 2 members of the public (Mr. Matthew Fleet – secretary LW Tennis Club; Mrs. Helen Milne – member LWTC)

1.          APOLOGIES –apologies were received from Mrs. Clements and Mr. Owen.

2.          PUBLIC ITEMS – Mr. Fleet introduced himself and Mrs. Milne as representatives of the LWTC which wanted to explore the provision of a clubhouse at the recreation ground. They were aware of the previous proposal by the club which was dropped at the club’s request in 2013 but now wanted to resurrect the proposal. One of the main reasons was the provision of toilet facilities and also to provide the club with social facilities and it was suggested that this could be of value to the wider community.  Mr. Fleet and Mrs. Milne outlined proposals for the possible location of the clubhouse and asked the council to consider these.

Mr. Naylor explained that the council were unable to discuss this at the meeting because he and Mr. Hunt would have to declare an interest and withdraw thus leaving the meeting inquorate; also, for a proper discussion to take place the proposal should be notified to the clerk and placed on the agenda for a future meeting. It was agreed that this should be done and a more detailed proposal be put in writing to the clerk for discussion at a future meeting.


Mrs. Fenton reported that she and Mr. Good would investigate the disposal of Section 106 payments, if any, by the developer of the Fletcher’s Farm site.


Mr. Naylor declared an interest as applicant in application 15/03405/LBC.

5.          PLANNING

15/03002/CLE - 131 Abingdon Road Standlake – change of use agricultural to garden: no knowledge of use other than as garden in the past .

15/03405/LBC – Forge Cottage, Abingdon Road – rethatch with different material: no objection

6.          MINUTES

Minutes of the Meeting held on 8th September 2015, copies of which had been previously circulated to all members, were agreed as a true record and signed by the chairman.


Playground/Recreation Ground & Maintenance – Mr. Hunt noted that the areas under the goals was worn down to pits; it was agreed that the clerk would ask Mr. Pascoe to look at this to fill in and reinstate the damaged area which will involve moving the playing area to another location on the field.

Busses, Bus Stops ongoing: the hardstanding at Martins Lane/Heyford close has been laid and Mrs. Smith is assured that the procurement of the shelters in in hand by OCC.

Assets of Community Value – nothing further to report at this meeting..

Roads, Newbridge – the meeting called by Northmoor has now been delayed until 21st October. Mr. Naylor will attend with Mrs. Smith but he said he has little expectation of progress and is concerned that the invitation has been spread to widely to include other parishes whose priorities are not necessarily those of Standlake; our priority must be to protect the bridge and avoid any circumstance in which the provision of a new crossing is proposed.

Village Communications – the website is now live and received very positive reviews.

Refugee Crisis – it was agreed that this was very difficult situation but there were no practical measures that a small parish council could take.

Traffic/Speeding – Mr. Willis has been approached by residents concerned at the parking outside the school during drop off/pick up times. Mr. Naylor and the clerk explained that every possible avenue to controlling this had been examined to no avail and the answer lay with education of the parents concerned through the school and FOSS.

Footpaths – the hedge at a property near Yew Tree on the Abingdon Road reported last month has been cut back.

Highway Maintenance - nothing further to report at this meeting.

Flooding/Sewers/Winter – nothing further to report at this meeting.

8.          CORRESPONDENCE – Oxon Assn for the Blind request for donation – agreed £50 next meeting; all email correspondence was distributed to councillors on receipt.

9.          ACCOUNTS

The following accounts were approved:

For authorisation: 

Absolute solutions grass cutting/litter pick Sept                                 315.00                  

For payment:

Absolute solutions – grass cutting/litter pick Oct; rec gnd hedges       615.00

10.       BUDGET 2016/17 – the clerk presented the initial budget for the next FY. The current financial year will end with an estimated surplus which will be carried forward to next year and, on initial examination, there will be no need to increase the Precept in 2016/17. There is no doubt that in the future as a result of the OCC drastic budget cuts that more will fall upon the parishes, particularly in the area of grass cutting and tree maintenance. After some discussion it was decided not to anticipate any further increases, beyond those included in the council’s budget as a matter of course, by raising the reserves beyond their present £8000 as this was considered a more than adequate figure for a precept of around £20000. The budget will be finalised at the November meeting.

11.       OCC MEETING WITH TOWN & PARISH COUNCILS – Mr. Naylor attended this event on 21st September. In brief, the meeting was to advise town and parish councils that as a result of the reductions in funding and capping of major local authorities by central government OCC, were forced to reduce services provided; in some cases to just the level required by law, such as children’s and old people’s services. It was suggested that towns and parishes could take on a number of tasks normally provided by OCC, such as grass cutting, some highway repair etc., with the help of some funding from OCC. Mr. Naylor said he made it clear at the meeting that, while this may well be possible for larger town councils with staff to administer and execute the work this was beyond the capability of small parish councils even if the precept was increased dramatically. This will doubtless be a continuing feature of discussions with OCC.


There being no further business, the meeting closed at 9.15pm.


...................................................................................... Chairman   .................................................................... Date