STANDLAKE PARISH COUNCIL

Minutes of a meeting of Standlake Parish Council, held in the Standlake Youth Club, on 13th March 2012 at 7.00pm.

Present:

          Mr. C. Naylor                                 Chairman

          Mr. R. Reddy                                 Vice Chairman

          Mrs. J. Bayliss

          Mr. J. Rippin

          Mrs. J. Perry

          Mrs. B. Smith

          Mrs. J. Clements

          Mr. D. Bevan                                  Clerk

         

Cllr. (WODC) Mrs. H. Fenton, Cllr (WODC), Mr and Mrs. O. Costar (Underdown Farm)

1.          APOLOGIES –apologies were received from Mr. S. Good who joined the meeting at 7.35pm,          

2.          PUBLIC ITEMS

Mr and Mrs. O. Costar (who joined the meeting at 7.20pm) indicated that they wished to hear the council’s discussion on their planning application.

3.          PLANNING - See attached planning record

12/0225?P/FP - Construction of agricultural worker’s dwelling – Underdown Farm, The Downs. The council had reviewed the application before the meeting and following discussion agreed unanimously to support the application. The clerk will email the planning officer citing: the applicant is a local person with a successful agricultural business; the proposal is modest and within the farmyard complex where it will contribute to farm security and animal welfare.

12/0269/P/FP - Conversion of barn to dwelling and new access – Fletcher’s Farm, Abingdon Rd. This is a new application replacing one that was previously withdrawn by the applicant. The council’s objections were as previously made regarding access; in addition it was considered that the footprint of the proposed building was much larger than the existing barn and, in reality, constituted a new dwelling.

12/0382/P/FP - Extension and subdivision to create two dwellings – 12 Manor Crescent. It was considered that the application constituted an overdevelopment of the site; there was no provision for extra parking; the proposal is out of keeping with the rest of the neighbourhood of single dwellings.

4.          MINUTES

Minutes of the meeting held on 14th February 2012, copies of which had been previously circulated to all members, were agreed as a true record and signed by the chairman.

5.          MATTERS ARISING

Windrush Way Play Area – Cottsway have made a grant of £1000 towards the project. WREN have made a grant of £23300, but have only allocated £4000 of that to site clearance (total required - £13000 approx). Mrs. Smith and Mrs. Perry will investigate whether the WODC grant and the Cottsway grant can be used for that purpose. Other funding projects are ongoing .

Jubilee – Mrs. Bayliss reported that the work is continuing well; the flyers are out, bunting is being made and donations are coming in.

Playground/Recreation Ground & Maintenance – Mrs. Perry said that the LWTC was having the tennis courts jetwashed and will do the roundabout as well. It was agreed that any cost involved should be paid from the playground maintenance account.

Traffic/Speeding – Mr. Rippin reported that at the NAG meeting Police are aware of the school parking problem and have visited the school and are sending letters out;  they will also visit the Mr. and Mrs. Stonebridge and also check out why the flashing lights can't be used. The police have also issued penalties for parking/dropping off on the zig zag markings in front of the school.

Highway Maintenance – Nothing further to report at this meeting.

Flooding, Winter & Emergency Planning – Nothing further to report at this meeting

Footpaths – Nothing further to report at this meeting.

A415, Newbridge – Nothing further to report at this meeting

.

6.          CORRESPONDENCE - See attached correspondence record.

An email has been received from a resident who thought she had damaged the gate at the entrance to the car park. The clerk has inspected the damage and produced photographs; in his opinion this could not have been damaged in the incident reported. It was agreed that the damage be repaired and the clerk will email and thank the resident for being so honest in reporting the matter.

7.           ACCOUNTS

The following accounts were approved for payment:

Standlake Village Hall - w'way bingo deposit                      100.00

Standlake Village Hall - w'way bingo hire                             40.00

Eynsham & District Lib Dems - w'way bingo printing              3.00

D C Bevan - copier & toner                                                  113.40

D C Bevan - clerk salary & expenses                                 1,202.45

HMRC - clerk PAYE                                                              275.80

The clerk reported that, in future, he would have to pay tax on his flat rate expenses of £400 pa. The reasons for the payment of expenses in this way were examined again and it was agreed that the arrangement would continue. In order that the clerk would not be disadvantaged by the new tax arrangement, it was agreed unanimously that the expenses amount be increased to £500 pa and brought within the PAYE scheme in the FY 2012/13.

8.          ADOPTION OF AUDITOR’S REPORT ON 2010/11 ACCOUNTS

The clerk said that by an oversight the Auditor’s report on the “010/11 accounts had not been formally presented in October 2011. He presented the report again and explained the Auditor’s comments, all of which were of a very minor nature, and it was agreed unanimously that the report be adopted.

9.          MEMBER’S REPORTS

Mrs. Bayliss said the School Fete in July was on an Olympic theme and, on behalf of FOSS, asked if it was acceptable to mark out the playing field with white lines for a running track. This was agreed and Mrs. Perry said that equipment to do this was in the playing field shed.

Mr. Reddy thanked Mr. Good for his intervention in the dog mess problem at Woodlands.

The clerk asked to change the date of the May meeting to accommodate his being away on holiday; it was agreed that the meeting be postponed to Monday 14th May.

The clerk said the date and location of the Annual Parish Meeting needed to be set. He had investigated the use of the Village Hall but availability before 8.00pm was difficult; so based on the numbers attending in the past he proposed using the Youth Club on Tuesday 29th May. This was agreed.

10.       ANY OTHER BUSINESS

There being no further business, the meeting closed at 8.25 pm

......................................................................................Chairman   .......................................................................... Date


 

 

CORRESPONDENCE  03/12

FROM

TOPIC

WODC

Notice of Council Tax

WODC

Notice of District Election

St Giles PCC

Acknowledgement of graveyard upkeep grant and letter

Yellow Submarine Holidays

Request for grant

Wicksteed Leisure

Survey

Clerks & Councils Direct

Magazine

 

 

 

 

PLANNING 03/12

PLANNING No

DETAILS

12/0225?P/FP

Construction of agricultural worker’s dwelling – Underdown Farm, The Downs

12/0269/P/FP

Conversion of barn to dwelling and new access – Fletcher’s Farm, Abingdon Rd

12/0382/P/FP

Extension and subdivision to create two dwellings – 12 Manor Crescent

12/0398/P/FP

Removal of fencing, erection of new stone wall with V Access – 27 Aston Rd B’hampton

12/0029/P/S73

Grant of permission – amendment to allow use of coloured render – 4 Heyford Close

12/0075/P/FP

Grant of permission – Construction of detached dwelling – 59 High St