Minutes of a meeting of Standlake Parish Council, held in the Standlake Youth Club, on 12th March 2019 at 7.30pm.
Mr. C. Naylor Chairman
Mr. J. Rippin Vice-Chairman
Mrs. S. Adams
Mrs. S Garrett
Mr. B. Parnham
Mr. D. Bevan Clerk
Mrs. B. Smith, Mr. J. Bond–Smith, Mr. and Mrs. Vassell, Mr. B. Smith
1. APOLOGIES – Mr. S. Hoskin, Mr. S. Jones.
2. DECLARATIONS OF INTEREST – None.
3. PUBLIC ITEMS – see items 6 and 7.
19/00055/FUL: Extension to existing industrial unit: ABC House Cotswold Dene Standlake: Mr R Fiedorowic. No objection.
5. MINUTES - Minutes of the Meeting held on 19th February 2019, copies of which had been previously circulated to all members, were agreed as a true record and signed by the chairman.
6. MATTERS ARISING
Village Shop – Mr. Bond-Smith reported that the leaflets to be distributed to the whole village have been printed free of charge by Flying Press Ltd. The valuation of the property and shop was now imminent, although the shop accounts were still awaited, and he commented that it was encouraging that so many residents with skills such as accountants, surveyors etc. had come forward with offers of help.
Roads/Traffic/Speeding – Mr. Bond-Smith asked what the status of the Speedwatch project was; Mr. Naylor explained that the equipment was shared by several villages and was currently unserviceable.
School Lights – OCC have had a problem accessing the equipment but installation is expected soon.
Traffic Calming Survey – as last month, still awaiting response from OCC; Mr. Mathew is following up. Mr. Naylor made the point that the signage approaching the Witney Rd./Abingdon Rd./Aston Rd. junction from Witney did not make it clear that the A415, the major road, made a left turn. The clerk will pass this on to Mr. Mathew when he hastens the calming survey.
Recreation Ground – Mr. Naylor has passed the details of two contactors to the clerk for estimates; at the moment the clerk has not been able to contact either but will keep trying.
7. CORRESPONDENCE – email from Mrs. B. Smith referring to Mr. Mathew’s report at the last meeting regarding police priorities. Mrs. Smith asked the council to consider writing to the Thames Valley PCC to express concern at the statement of local police priorities as reported by Mr. Mathew. It was decided that it would be inappropriate to raise this with the PCC without seeing minutes of the meeting at which the statement was allegedly made. Mr. Rippin will obtain the minutes of that meeting and distribute them.
8. ACCOUNTS – the following accounts were approved for payment.
Volunteer Link Up – donation 50.00
Wileman & Sons – bus shelter cleaning 30.00
D C Bevan – clerk salary & expenses 1221.60
HMRC – clerk PAYE 292.40
Standlake VH – shop meeting 22.00
PWLB - ˝ year repayment 2142.96
9. ANNUAL RISK ASSESMENT The clerk presented the risk assessment for the coming financial year. The main risk area is the playgrounds and it was agreed that this was covered both financially and by insurance. He brought to the attention of the council the risk associated with the clerk himself in that there is no obvious back up for access to the bank account (following Mr. Naylor’s planned retirement in May), publications or general council correspondence/emails. It was decided that the clerk and Mr. Parnham would liaise following the May AGM and resolve the situation.
10. ANY OTHER BUSINESS – Mrs. Adams has received reports that traffic cones are being used on the High St. when the Ash Logs vehicles are absent. Mr. Naylor said that it was not clear what the council could do about that and the general consensus was that, as there was no legal reason why they should be there, they could be removed if residents objected.
The next meeting will be on Tuesday, 9th April at 7.30pm. There being no further business the meeting closed at 8.20pm.
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