Minutes of a meeting of Standlake Parish Council, held in the Standlake Youth Club, on 11th December 2012 at 7.00pm.


          Mr. C Naylor                                  Chairman

          Mr. R. Reddy                                  Vice Chairman

          Mr. J. Rippin

          Mrs. J. Perry

          Mrs. J. Bayliss

          Mrs. B. Smith

          Mrs. J. Clements


          Mr. D. Bevan                                  Clerk


Mr. and Mrs. N. Clack (57 Rack End); Mr. Brian Cade; Mr. P. Clements.


1.          APOLOGIES – there were no apologies.

2.          PUBLIC ITEMS – Following the recent heavy rain, in which the Windrush overtopped but did not actually cause any internal flooding in Rack End, Mr. Clack asked the Parish Council for their support in approaching the Environment Agency (EA) to revisit their decision not to continue the bund defence beyond No. 37 Rack End. Mr. Clack explained that the water inundated their garden, almost entered the house and he believed that only a small extra amount of rain would have caused flooding in Rack End.

It was unanimously agreed that the clerk should write to EA and again state the council’s position that the original scheme for a bund beyond 57 should have been completed. At Mr. Clack’s request, the clerk will forward to him the relevant correspondence and minutes dealing with the EA’s action post the 2007 flooding.

3.           DECLARATIONS OF INTEREST – there were no declarations of interest.

4.           PLANNING - See attached planning record.

12/1753/P/FP    Erection of building for egg grading, packing & distribution with associate goods yard, car park & access roads – Cotswold Farm Cotswold Dene (Noble Foods Ltd)

12/1773/P/OP   General industry/storage & distribution) development Cotswold Farm Cotswold Dene (Noble Foods Ltd)

Both the above applications contain very large documents and Mr. Rippin volunteered to read through them and brief the council at the January meeting. The clerk will inform WODC not to expect a response until after that meeting.

Mr. Cade produced samples of tiles he intended to use on the two new dwellings at Fletcher’s Farm. He explained that it was not possible to use the existing tiles because of damage. The councillors decided that a plain stone coloured clay tile would be appropriate.

5.          MINUTES

Minutes of the meeting held on 13th November 2012, copies of which had been previously circulated to all members, were agreed as a true record and signed by the chairman.


Busses, Bus Stops – the bus stop on the High Street opposite Lincoln Farm Park is now in place.

Windrush Way Play Park – the roundabout is installed and the post installation inspection will be carried out on 12th December.

Playground/Recreation Ground & Maintenance – nothing further to report at this meeting.

Traffic/Speeding – Mrs. Perry commented on the excessive speed of vehicles in the vicinity of the Village Hall. It was agreed that this was a potential accident black spot, but this has been flagged up to OCC in the past with requests for the 30mph speed limit to be moved and extra signage but has met with refusal.

Highway Maintenance – the work agreed with OCC Highways during the ‘village walk’ appears to have been completed.

Flooding, Winter & Emergency Planning – apart from Gaunt Mill there does not appear to have been any internal flooding following the recent heavy rain. The overtopping of the river leading to water flowing across Rack End and into the Village Hall car park and the recreation ground gives cause for concern (see Public Items).

Footpaths – the clerk reported that Mr. Mathew has informed him that the proposed path between Aston Road and the A415 in Brighthampton has been approved and funded with work to commence in January.

OCC have ruled that the trees and hedges in Hornsway are not their responsibility but that of ‘riparian owners’; this despite the fact that OCC have in the past either reimbursed the council or carried out cutting work at their expense. The clerk will continue to press OCC on this.

Roads, Newbridge –OCC Trading Standards have replied to Mr. Naylor’s request for information on weight limit transgressions and action taken. OCC state that there have been 500 transgressions in the past 12 months, a figure treated with derision by members representing as it does only 1.37 violations per day on average. Apparently, no prosecutions have been taken out, but letters have been sent to drivers and, in OCC’s estimate, numbers have dropped so their strategy (?) is working. This was not accepted by the council as an adequate response and Mr. Naylor will reply to the email.

7.          CORRESPONDENCE - See attached correspondence record.

It was agreed that donations of £50 each be paid to Witney CAB and Volunteer Link Up.

8.          ACCOUNTS – the following accounts were approved for payment:

D C Bevan - clerk salary and expenses                          1,202.65

HMRC - clerk PAYE                                                         300.60

Absolute Solutions - ditch clearing/hedge cutting           830.00

Playground Services - W way roundabout                     2,261.40

9.             PRECEPT 2013/14 – the clerk referred the council to the recent correspondence, circulated to all members, from NALC and WODC regarding the late information from central government dealing with changes to the support grant paid to local authorities. Until WODC receive this information they cannot issue the Tax Base for 2013/14 and thus councils cannot set their precepts. The result is that the formal setting of the Precept, which is expected to be £21000 as decided following budget deliberations, will be delayed until the New Year, hopefully at the meeting on 8th January.

10.       MEMBER’S REPORTS there were no member’s reports.


The chairman thanked the councillors and clerk for their work throughout the year and wished everyone a Merry Christmas and a Happy New Year. There being no further business, the meeting closed at 8.20 pm



...................................................................................... Chairman   .................................................................... Date














West Oxon CAB

Request for donation

Ted Tolputt

Xmas Card

Volunteer Link up

Request for donation





Erection of building for egg grading, packing & distribution with associate goods yard, car park & access roads – Cotswold Farm Cotswold Dene (Noble Foods Ltd)


General industry/storage & distribution) development Cotswold Farm Cotswold Dene (Noble Foods Ltd)


Grant of permission – erection of refrigeration building; Hardwick Park


Grant of permission – erection of side extn & new vehicle access; 21 Heyford Close


Grant of permission on appeal – extension and subdivision to create two dwellings at 12 Manor Crescent


Grant of permission – raise garage roof and conversion of ground floor foradditional accommodation; 4 The Orchard