Minutes of a meeting of Standlake Parish Council, held in the Standlake Youth Club, on 10th March 2015 at 7.00pm.
Mrs. J Clements
Mrs. B. Smith
Mr. P. Willis
Mr. D. Bevan Clerk
1. APOLOGIES - apologies were received from Mr. Hunt.
2. PUBLIC ITEMS
There were no Public Items.
3. COUNTY and DISTRICT COUNCILLOR’S REPORTS – Mrs. Fenton reported that the final Local Plan was now out for consultation before going to the Inspector. Mr. Good reported on the River Thames Alliance a recently formed organisation that will hopefully overview all the waterways in the Thames Basin with a view to coordinating their management.
4. DECLARATIONS OF INTEREST – Mrs. B. Smith declared an interest in the planning application and withdrew.
15/00436/FUL – proposed erection of three detached dwellings with associated access and landscaping work – 159 Abingdon Road: objection back building, other comments.
Minutes of the Meeting held on 3rd February 2015, copies of which had been previously circulated to all members, were agreed as a true record and signed by the chairman.
7. MATTERS ARISING
Broadband connection at the Youth Club – Following Mr. Rippin’s email to the council explaining the Youth Club Committee’s decision in detail, It was agreed that this matter is now closed.
Flooding, Sewers, Winter, etc. – Mr. Pasco has cleared the rubbish left in Martin’s Lane following the ditch clearance.
Busses, Bus Stops – Nothing further to report at this meeting.
Playground/Recreation Ground & Maintenance – Mr. Naylor has contacted Mr. Pascoe and evaluated the work required to make any required repairs in the playground/recreation ground. The clerk presented Mr. Pascoe’s estimate for the work and this was accepted
Traffic/Speeding – Nothing further to report at this meeting.
Highway Maintenance – Mrs. Smith reported that OCC has carried out the repairs/resurfacing Shifford Lane beyond the entrance to the Mulberry Bush School and including the private dwellings.
Footpaths – Nothing further to report at this meeting.
Roads, Newbridge – A reply is awaited from Mr. Benner (OCC Bridge Engineer).
Noble Foods - Noncompliance with routing agreement – Mr. Good suggested that the clerk contact WODC (Mr. P. Shaw) directly for the latest update.
Local Plan – See Mrs. Fenton’s comments above.
Village Communications –The clerk has confirmation from WODC that planning permission is not required. OCC Highways are concerned about the sign obscuring road visibility for vehicles exiting the Post Office area but it is not clear if a Highways officer has visited the site. The clerk will enquire if this is so but also suggested that if there are still objections then the board be positioned behind the bench; this was agreed.
The clerk said he had reservations about using the free on line web design services in that they would not give the council full control over the site nor the ability to use our own domain name. He suggested that the council purchase, for £90, a web design programme – Serif Web Plus 8 – which he has examined online and would appear to be ideal for our needs. Mr. Good said he had used this programme, and its predecessors, and found it to be excellent. It was agreed that the clerk go ahead and purchase the programme and design the new site.
WWI Commemoration Poppies – Delivery is still awaited.
8. WRITTEN CORRESPONDENCE –Request for donation from Enrych Oxfordshire – decision not to donate.
The following accounts were approved for payment::
D C Bevan – clerk salary and expenses 1202.45
HMRC – clerk PAYE 300.80
Absolute Solutions – replace post, clear Martin’s Lane 183.80
10. END OF FY ASSESMENT – the clerk reviewed the council’s position at the end of the 2014/15 FY. The council was in surplus on the budget for the year but he noted that the repairs to the play/recreation ground would use up the surplus on the recreation ground budget. This still left a healthy balance, in excess of the required reserves, to carry forward. As to risks in the coming year it was clear that the financial position was secure and physical risk was only associated with the play/recreation ground; the work ordered would take care of immediate needs and Mr. Naylor will continue to monitor the condition of the areas.
11. COUNCIL MEETINGS VENUE – this item was included at the request of Mr. Hunt who had tendered his apologies. The clerk has reviewed alternatives, taking into account Mr. Hunt’s desire to see Internet connectivity at meetings: the two options are the Village Hall and Standlake Primary School.
The clerk reminded members why the council moved from the Village Hall to, first, the Methodist Chapel and then to the Youth Club. The Frank Douglas Room in the Hall was too small to comfortably accommodate the full council and County and District councillors and, given the normal attendance at meetings, there was no justification for hiring the main Hall for normal meetings. In addition, the main Hall is very heavily utilised and there would be little flexibility in selection of dates if meetings were to be changed for any reason.
The Primary School remains an option and the clerk’s has been told by the secretary that, while there are no obvious reasons why the school and its Wi Fi connection cannot be used, she will investigate in more detail and contact the clerk at a later date.
It was agreed that there was no immediate reason to move the venue if the main reason was to have Internet access as this was considered by the meeting to be a desirable, but not essential, facility at the moment. The matter will be kept under review.
12. DATES OF AGM AND APM - The clerk proposed that the AGM be on the normal meeting date on Tuesday 12th May and the APM be held a week later on Tuesday 19th May, both in the Youth Club; this was agreed.
13. ANY OTHER BUSINESS
The next meeting will be on 14th April 2015 and, there being no further business, the meeting closed at 8.10 pm.
...................................................................................... Chairman .................................................................... Date