Minutes of a meeting of Standlake Parish Council, held in the Standlake Youth Club, on 8th October 2013 at 7.00pm.


          Mr. C. Naylor                                 Chairman

          Mr. R. Reddy                                  Vice Chairman

          Mr. J. Rippin                                                                   

          Mrs. J. Bayliss

          Mrs. B. Smith

          Mrs. J. Clements

          Mrs. J. Perry


          Mr. D. Bevan                                  Clerk


Cllr (OCC) Mr. C. Mathew, Cllr (WODC) Mrs. Hilary Fenton, Cllr (WODC) Mr. Steve Good, Mr. P. Clements.

1.          APOLOGIES – no apologies were received.

2.          PUBLIC ITEMS – the member of the public did not wish to speak.


Mrs. Fenton reported that the new Local Development Plan is now being discussed but details are confidential at this stage. Mr. Good said that the sewage disposal at Noble Foods was to be onsite as discussed and the WODC Leader, Barry Norton is looking at the routing agreement.

Mr. Mathew reported that Hanson had made a token dig at the Stonehenge Farm gravel site; it is assumed that this was done to comply with the latest start date stated in the extraction permission. The Minerals Strategy is being examined again and there is no doubt that changes are possible to take the pressure off extraction in this area indeed the current application to extend gravel extraction at Gill Mill is being questioned by WODC. Mrs Perry asked that any further applications should include a statutory requirement to provide free access for the general public to the post extraction renovated area. Mr. Mathew agreed and suggested that this, in addition to concern at the over extraction in the Lower Windrush, be brought to the attention of OCC via the leader, Ian Hudspeth, and it was agreed that the clerk will send an email to this effect.

4.          DECLARATIONS OF INTEREST – there were no declarations of interest.

5.          PLANNING

13/1343/P/FP – erection of dwelling garage and increase width of  access – 24 Aston Road, Brighthampton – no objection.

13/1378/P/FP - Alterations to part of unused building for preparation of food etc. – Pizza Express (Wholesale) Ltd – Cotswold Dene – no objection but comment re traffic routing, sewage.

13/1386/P/FP – erection of single storey extension –The Chapel, 53 Abingdon Road – no objection

13/1012/P/FP – refuse permission – erection of single storey rear extension– 137 Abingdon Road - noted

13/1057/P/FP – grant permission – erection of single and first floor extensions – 70 Abingdon Road - noted

13/1072/P/FP - grant permission – erection of single and two storey extensions, conversions of garage to self-contained annex – 97 High Street – noted.

13/1086/P/FP - grant permission – erection of three industrial buildings – JSP Limited, Cotswold Dene – noted.

13/1163/P/FP – grant permission – erection of detached dwelling, garage and new access – Amberley House, 69 High Street – noted.

6.             MINUTES

Minutes of the Meeting held on 10th September 2013, copies of which had been previously circulated to all members, were agreed as a true record and signed by the chairman.


OCC are reviewing the services X15, 18 and 19 with a view to saving money when the new contracts are due in June 2014; the consultation ends on 15th November. Mrs. Smith has devised a survey to be sent to every household in the village to gather information on usage and ask for suggestions. Distribution of the surveys will be by a combination of volunteers and paid deliverers, the cost being approximately £40, and the Post Office have agreed to accept the completed surveys. It was agreed that the cost of printing and delivery be taken from the budget for leaflets etc. Mr. Good asked that results be passed to WODC via him and this was agreed.


Flooding, Sewers, etc –Mr. Huw Thomas (Thames Water) will now attend the November meeting as he does not yet have full results from the Standlake monitoring.

Busses, Bus Stops – see item 7 above.

Playground/Recreation Ground & Maintenance – a request has been received from Oxonian Cycling Club to use the recreation ground for cycling events during their Summer 2014 event. While the bye laws forbid cycling on the ground it was agreed that this should be allowed for this event. Mr. Reddy will inform the club..

Traffic/Speeding – nothing further to report at this meeting..

Highway Maintenance – The clerk has arranged for the willows opposite St. Giles to be cut back at a cost of £175: this was agreed.

Footpaths – nothing further to report at this meeting.

Roads, Newbridge – nothing further to report at this meeting.

AED (Automated External Defibrillator) – following the discussion last month, the council has been contacted separately by the South Central Ambulance Service Trust (SCAS) promoting the installation of these machines. Mrs. Bayliss said she had passed on the information circulated by the clerk to the school and it was decided to refer SCAS to the school.

Request for a donation by West Oxon. Citizen’s Advice – it was agreed that a donation of £50 be made.

9.             CORRESPONDENCE – ORCC – Annual Report.

10.       ACCOUNTS

The clerk asked for three tenders to clean and restore the War Memorial. One company no longer carries out this work and the other tenders were for £621.59 and £1385.00 plus VAT respectively; the clerk has carefully examined both companies’ tenders and the work to be carried out is identical and will be completed prior to Remembrance Sunday, 10th November. It was agreed to accept the tender by Inspire Conservation Ltd for £621.59 + VAT.

The following accounts were approved for payment:

Absolute solutions - mowing                            300.00

11.       BUDGET 2014/15

The clerk presented a draft budget for 2014/15. There have been no requests to the council for any major funding and after discussion, item by item, it was apparent that there need be no major changes in the coming FY and certainly not an increase in Precept. The budget will be finalised in November and the Precept set in December.


Mrs. Perry asked that the font size be increased on the minutes displayed on the council notice board as some people found them difficult to read. The clerk said he would try to accommodate this but if the minutes were long and ran to more than two pages it became a matter of space on the board itself.


There being no further business, the meeting closed at 8.45 pm.



...................................................................................... Chairman   .................................................................... Date